SIT Administrative Templates
SIT
For the Chancellor, the Provost and every administrative office

Administrative templates

78 Word templates and a presentation template, sorted by office. Each office has its own letterhead and memo, plus the forms its staff use every day, from the Chancellor's circulars to the supervisor's shift report.

Find your office Template register (.csv) How to use them
01

Who uses which templates

Templates follow the reporting line. The Academic and Research Vice Provosts and the units under them use the academic set.

Chancellor
Provost
Administrative Vice Provost9 departments below. This page. Academic Vice ProvostRegistrar, LMS and the teaching departments. Academic page. Research Vice ProvostAcademic page.
Operation Student Service IT Communication Finance and Plan Purchasing and Logistics Legal HR Creative Design
02

Three page patterns, chosen by priority

The four circles are an outline with the centre left in the paper colour. There is no orange star on administrative documents. Where the pattern sits depends on who signs and how formal the document is.

Footer pattern · formal

Leadership and official letters

Everything from the Chancellor, Provost and Administrative Vice Provost. Every office letterhead, policies, contracts, MoUs, reports, appointment letters and certificates.

Header pattern

Department memos and forms

Memos and every working form: requisitions, vouchers, gate passes, work orders, leave requests and reports. The form code sits in a dark tab in the header band.

Pattern band · general use

Notices, invitations, general letters

For letters that do not come from one office, notice-board announcements and event invitations. In the "Common to all offices" set.

Microsoft Office and Mac Pages

Word documents (.docx)

Open in Word 2016 or later on Windows or Mac, Word online, LibreOffice, or Pages on a Mac. A4, Poppins embedded. Save a copy as a template (.dotx) to start each new document from it.

Keynote and PowerPoint

Administrative presentation

Title, agenda, section, two-column, key message, photo, summary and closing layouts, with outline circles and no star.

Download presentation (.pptx)
Responsibility

Heads of department and supervisors

Each head and supervisor hands the right form to the right person in their unit, and checks that documents leaving the office use the current revision shown in the footer.

03

Templates by office

Click a template to download it, or take the whole office as a zip with the fonts.

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Download office (.zip)
Example

A technician takes equipment off campus for repair

1OPS-F01
Maintenance work order
The user reports the fault; the technician marks it for off-campus repair.
2OPS-F02
Property gate pass
Signed by the head of unit, Purchasing and Logistics, and the head of Operation or IT.
3OPS-F02
Security at the gate
The guard checks the items against the pass on exit and again on return.
4PLD-F06
Close the work order
Spare parts go on a store issue voucher; the user signs the work order off.

Finance and Plan fills in the tax lines on the finance forms. Official receipts (FPD-F05) are printed only by SIT's authorized printer, in serially numbered books.