SIT Template Rollout Briefing
SIT

One template kit for every office

Rollout and responsibilities · November 2026
Creative Design Department  |  For coordinators, department leaders, heads and supervisors
A respectful directive

From today, every SIT document starts from the official template kit. Each unit leader hands the right template to the right person, and checks that it is used.

Issued by the Creative Design Department
SIT  |  CREATIVE DESIGN DEPARTMENT  |  TEMPLATE ROLLOUT3

What is being shared

76
Academic Word templates
Letters, memos, exams, assignments, syllabi, theses and forms
78
Administrative Word templates
Letters, memos, circulars, policies, contracts and working forms
2
Presentation templates
Lecture slides and administrative slides, for Keynote and PowerPoint
1
LaTeX kit
Academic documents and slides, ready for TeXstudio and Overleaf
SIT  |  CREATIVE DESIGN DEPARTMENT  |  TEMPLATE ROLLOUT4

Three ways to work

MICROSOFT OFFICE
Word and PowerPoint
Windows or Mac. Open the .docx or .pptx and save a copy as a template so every new document starts clean.
APPLE
Pages and Keynote
Open the same files on a Mac. Save the document as a Pages template, and the slides as a Keynote theme.
LATEX
TeXstudio and Overleaf
For academic documents and lecture slides. One line sets the department name and colour.
Every download includes the Poppins fonts. Install them once on each computer.

Two families, one brand

01
SIT  |  CREATIVE DESIGN DEPARTMENT  |  TEMPLATE ROLLOUT6

The corner tells you the family

ACADEMIC
Orange star in the four circles
Vice Provosts for academics and research, Registrar, LMS and the ten teaching departments. Teaching departments add their colour tab.
ADMINISTRATIVE
Outline circles, no star
Chancellor, Provost, Administrative Vice Provost and the nine administrative departments.
SIT  |  CREATIVE DESIGN DEPARTMENT  |  TEMPLATE ROLLOUT7

The pattern follows priority

FOOTER
Formal
HEADER
Working
BAND
General use
Leadership offices, letterheads, policies, contracts, certificates, exam and thesis covers.
Memos and everyday forms, exam question pages, assignments and syllabi.
Notices, invitations and letters that do not come from one office.

Who is responsible

02
SIT  |  CREATIVE DESIGN DEPARTMENT  |  TEMPLATE ROLLOUT9
ACADEMIC WING

Coordinators and department leaders

Units
Academic Vice ProvostResearch Vice ProvostRegistrarLMS
Electrical Engineering Mechanical Engineering Nuclear Engineering Biotechnology AI Space Science Physics Mathematics Humanities English and Communication
Your responsibility
1Download your unit’s set from the portal.
2Give lecturers the exam, assignment, syllabus and thesis templates; give officers the letters, memos and forms.
3Check exams, syllabi and letters before they leave the unit.
SIT  |  CREATIVE DESIGN DEPARTMENT  |  TEMPLATE ROLLOUT10
ADMINISTRATIVE WING

Department heads and supervisors

Units
Office of the ChancellorOffice of the ProvostAdministrative Vice Provost
OperationStudent ServiceITCommunicationFinance and PlanPurchasing and LogisticsLegalHRCreative Design
Operation and Student Service: cascade through every supervisor.
Your responsibility
1Download your office’s set from the portal.
2Hand each form to the staff who fill it in, down to guards, drivers and technicians.
3Check letters and forms before they are signed or leave the office.
SIT  |  CREATIVE DESIGN DEPARTMENT  |  TEMPLATE ROLLOUT11

The right material to the right person

1
Download
Your unit’s set from the institutional portal. The portal is the only source.
2
Hand out
Each template to the people who use it, using the register to see who needs what.
3
Retire
Old letterheads, forms and printed stock once the new ones are in use.
4
Report
Missing or wrong templates to the Creative Design Department.
SIT  |  CREATIVE DESIGN DEPARTMENT  |  TEMPLATE ROLLOUT12

What to inspect

01Right family. Star for academic, outline for administrative.
02Right pattern. Footer for formal, header for working documents.
03Right office. Name, reporting line and code match the sender.
04Current version. Revision in the footer matches the register.
05Untouched brand. No stretched logos, new colours or other fonts.
06Receipts. Printed only by SIT’s authorized printer, in numbered books.
SIT

Thank you

Questions and requests for new templates:
Creative Design Department  |  info@sit.edu.et
Shaggar Institute of Technology  |  Excellence in Science and Technology